VetRec's custom vocabulary feature enables users to personalize their AI Scribe by adding specific words, terms, or abbreviations unique to how they practice. This ensures that the generated notes align with their preferred terminology and communication style, enhancing accuracy and efficiency.

In order to tell VetRec to start using a custom vocabulary or abbreviation from your notes, you just need to highlight the incorrect text in your medical notes and click the on the Book Icon. Alternatively, you can just click Actions and then Add Custom Vocabulary.

Either way, a pop-up will appear that will allow you to teach VetRec on what kind custom vocabulary or abbreviation you would like. You can control whether this replacement should be case sensitive (i.e., whether upper and lowercase letters matter) by using the Aa button as shown above. Once done, click Save Custom Vocabulary and Apply and that custom vocabulary or abbreviation will be applied to the current note and all future notes! It will not be applied retroactively to all prior visits.

In order to manage your custom vocabulary, you need to go to Settings, then Account and then Vocabulary, as shown in the above screenshot.

On this page, you can see all your existing custom vocabulary, delete vocabulary and add new vocabulary. Note that you can see here too whether your vocabulary mappings care about whether letters are cased correctly.

Find and replace works similarly, except it simply finds and replaces one text with another for the current notes. You access it in a similar way to custom vocabulary, as shown in the above screenshot. Click either Find and Replace button.

Like before, a pop-up will appear asking for what you want to find and replace. Fill out the fields, configure whether you want the replacement to be case sensitive (with the Aa button) and click Replace and Save. This is ideal for one-off error correction (e.g., name misspellings) that you want to be applied to just the current medical note.